Present: Commissioners Gerard, Hinz, and Ciesielski
Absent: None
Also Present: Lynn Tamblyn, WRCSD; Duane Erickson, Operations Superintendent: Debbie Crawford, Administrator; Dave Scott, M&I Bank; Tammy Macdonald, M&I Bank; Maureen Bretsch, M&I Bank; Beth Brown, Metavante; Dick Kosut, WWMD; Jim Schilling, JS DevelopmentCiesielski motioned to approve the minutes from the July 08, 2009 meeting as printed, seconded by Hinz. All in favor. Motion Carried.
Tamblyn did not have anything to report for WRCSD.
Tammy Macdonald began with a presentation/discussion on the treasury management options offered by M&I. Macdonald explained that we are currently saving approximately $150/month in service charges that are being waived and if a minimum of $100,000 was kept in the money market account we could double the interest rate per month. The jumbo CD earning 4.02% will mature November 09, 2009 at which time Crawford along with one commissioner will meet with an M&I representative to discuss available options. It was agreed that at least semi-annually the districts banking would be reviewed with an M&I representative. Macdonald then explained Deposit Edge which the district expressed interest in at last months meeting. The cost would be $50/month for service and $.05/check processed without any fees for the scanner since the district purchased the same one that M&I would have sold us at a cheaper price. M&I has the capability to put the user account number on a report to aid in identifying transactions which Crawford felt would be very helpful. Macdonald will also work with Crawford in putting together a list of benefits for using ACH to help promote its use as a payment option. Beth Brown explained Metavante and how the credit/debit card process works. After all fees were discussed it was determined this would not be a cost effective option. Discussion returned to Deposit Edge and what the process would be to implement it with Macdonald explaining that several agreements would need to be signed and within two weeks the district could be up and running. Gerard motioned to add Deposit Edge to the district's banking with M&I contingent upon review and acceptance of the agreements, seconded by Hinz. All in favor. Motion carried.
Dick Kosut appeared on behalf of the Waterford Water Management District, a governmental body since 2003. Kosut began with thanking the commissioners for the use of the meeting room. Kosut is requesting a key to the meeting room be signed out to the chairman who would keep the key in their possession or in the chairman's absence the vice-chairman, would not allow the key to be lent out to anyone else without permission from Crawford, and would have the WWMD furnish a letter of guarantee accepting full responsibility for the key. Gerard motioned to have the Administrator draft an agreement within one week to assign a key to the chairman of the WWMD, or with notification and prior permission from the Administrator the key could be given to the vice-chairman, if there is a change in who is chairman the key must be returned to the district before being re-assigned, and the WWMD must accept full responsibility for the key and be responsible for all costs incurred should the key not be returned or is lost, seconded by Ciesielski. All in favor. Motion carried.
Erickson asked to attend the WWOA Conference. Gerard questioned Erickson what the conference was about and whether it is really necessary to attend. Erickson explained that he has been a wastewater operator for twenty-five years and the district sends him every year so he can obtain the hour's necessary towards his re-certification. In addition there are about 200 exhibitors that attend with their new products. Gerard asked if it would be in the districts interest to begin sending Nelson to the conferences so he can become familiar with what the conference has to offer. Tamblyn interjected that WRCSD sends its wastewater operator to four or five of these conferences a year as it is the only way their wastewater operator can earn credits towards his certification for running a treatment plant. Crawford reiterated what has been previously established that since the WSD does not have a treatment plant, we do not need a licensed wastewater operator. Gerard suggested that Nelson become involved in attending these conferences or perhaps Erickson and Nelson alternate attending. Gerard motioned to send Erickson to the WWOA conference and in addition wants Nelson to become involved in these conferences to prepare for if and when Erickson retires, seconded by Hinz. All in favor. Motion carried.
Crawford presented the Pre-Development Agreement for the Elder Care Cottages of Wisconsin that has been signed by Jim Schilling and stated that Schilling also deposited with the district $1,500 per the agreement. Gerard motioned to approve the Pre-Development Agreement for the Elder Care Cottages of Wisconsin, seconded by Ciesielski. All in favor. Motion carried. Gerard and Hinz signed the agreement. Discussion ensued regarding the district's engineering fees that Schilling paid on a previous development which he stated came to 37% of the overall construction costs. Schilling will provide facts to Crawford and the district will act upon this for future developments.
Hinz motioned to set the preliminary budget meeting for September 09, 2009 at 4:30 p.m. and the budget hearing for October 14, 2009 at 4:30 p.m., seconded by Ciesielski. All in favor. Motion carried.
O&M Report: Erickson reported that he has received notification that the district received a GPA of 4.00 on the 2008 CMAR.
Administrator Comments:
" Crawford stated she has received many positive responses to the article placed in the Waterford Post regarding the sanitary district, including former commissioner Frances Koukol, and will be following up with more articles keeping the residents informed on district business.
" Crawford reported that Bill, Norm, Kelly, and she represented the district in the Tichigan Lake Lions Parade with Bill's Mercedes convertible along with the district's Vactor and service truck. Candy and dog biscuits were thrown to the on lookers and four legged friends with a lot of cheers and nice comments. Crawford expressed she would like to see all commissioners make it a point to be a part of representing the district in next years parade.
" The 2010 proposed budget is being worked on and will be presented at next months meeting.
" Gerard and Crawford have been working on ways to save the district money; presently researching options for fuel consumption and reviewing our janitorial service.Hinz stated that before placing any articles in the newspaper he would like to have the commissioner's review and approve them first. Gerard stated that he had suggested and approved the original article as he felt it important for Crawford to release the leftover baggage that she has had to carry on her shoulders before continuing on. Gerard went on to say that no names were mentioned and that he has received nothing but positive responses with many looking forward to future articles. Gerard questioned Hinz on how he wanted this handled, if all commissioners would need to agree or whether he wanted this to be an agenda item for commissioner vote. Crawford explained that these articles will be taking the place of a newsletter keeping residents informed of what is going on in the district. If a commissioner would like to suggest something for an article it should be given to the Administrator a month ahead to be incorporated into the article that will be presented at the monthly meeting. Gerard motioned that newspaper article submissions be placed on the agenda as needed, seconded by Hinz. All in favor. Motion carried.
Correspondence consisted of:
" Jim Schilling - JS Development LLC
" WRCSD Agenda & MinutesAccounts payable were approved on a Hinz/Ciesielski motion. All in favor. Motion carried.
Hinz motioned to adjourn at 6:35 p.m., seconded by Gerard. All in favor. Motion carried.
Respectfully submitted,
Debbie Crawford
Administrator
Back
- This site is paid for and maintained by Mary A. Kacmarcik, Supervisor, Town of Waterford Wisconsin-