Mary For Supervisor

Commissioner Pisarski called the meeting to order at 4:30 p.m.

Present: Commissioners Pisarski, Hinz, and Ciesielski

Absent: None

Also Present: Chairman Langmesser; Chief Tom Ditscheit; Lynn Tamblyn, WRCSD; Jeff Bratz, WRCSD Plant Manager; Duane Erickson, Operations Superintendent; and Debbie Crawford, Administrator

Hinz motioned to approve the minutes from the January 09, 2008 meeting as printed, seconded by Pisarski. Ciesielski abstained due to his absence. Two in favor, one abstained. Motion carried.

Jeff Bratz explained that right after where the WSD's force main enters the main sewer pipe the sanitary sewer interceptor manhole and pipe were deteriorated to the point that the pipe was only approximately 1" thick and the bottom of the manhole was virtually gone having been eroded by hydrogen sulfite. Bratz stated this is a normal occurrence where a force main enters, however when the WSD force main was installed it should have been coated with a material that would resist hydrogen sulfite. It has already cost $36,000 to have 150' of pipe lined and the total cost is estimated to be $50,000 once the manhole is fixed. Bratz asked for WSD's participation in cost sharing for this project as he feels if the force main wasn't there the problem would not have arisen. Neither WRCSD nor WSD budgeted for this item. Erickson commented that WRCSD maintains the lift station in the Village of Waterford, including the lift station update, which all four municipalities are paying for with Tamblyn adding that the Village of Waterford refused to purchase the lift station leaving WRCSD no other option. Ciesielski motioned to have all four municipalities share the cost of the repairs, seconded by Hinz. All in favor. Motion carried.

Erickson reported on burying the downspouts which was discussed at last months meeting. Pisarski asked Chairman Langmesser if the town would donate the equipment and help of the DPW workers who along with the WSD workers could provide the labor; and if the town would split the cost of the materials needed. Langmesser stated a representative of the WSD would need to appear before the town board at their next meeting with cost information and an explanation of what work is going to be done. Crawford pointed out that at last months meeting and in the subsequent letter sent to Langmesser the issue of repair/replacement of the sidewalks was also discussed and questioned whether this should also be brought up at the town board meeting. Langmesser commented that the downspouts would be the only issue that he would be interested in discussing as a safety issue. This matter will be laid over until next month.

Chief Tom Ditscheit presented the cost breakdown of the sally port, interview room, supervisor's office and electrical upgrade in the police department. The cost of the sally port is $31,700 not including the heating unit and installation; re-routing electric, phone and gas lines; moving the antenna and frame; and permit costs. It was estimated the cost of the completed project may reach $40,000. The cost of the interview room, supervisor's office, and electrical upgrade totaled $2,786. Pisarski asked Crawford to contact Attorney Geary for his opinion on whether the WSD is legally obligated to share these costs. Ditscheit said there are not any grants available for the sally port. Ditscheit expressed that he would like to have the interior work begin as soon as possible with Langmesser adding the Commissioners could discuss this amongst themselves and make a decision by the next commissioner meeting. Ditscheit will obtain further information of the cost of the project and give it to Crawford as soon as possible. This matter will be tabled until more information can be obtained.

Hinz motioned to have Erickson attend the WI Rural Water Association 20th Annual Technical Conference being held April 9-11, 2008 in the amount of $150 plus motel at $69 per night, seconded by Ciesielski. All in favor. Motion carried.

Ciesielski motioned to accept Resolution 0803 Accepting Sole Ownership of Sanitary Sewers in The Woods of Stillwater, seconded by Hinz. All in favor. Motion carried.

Hinz motioned to reduce the Letter of Credit for the Woods of Stillwater to $21,732, seconded by Pisarski. All in favor. Motion carried.

Pisarski motioned to give the District's permission to Ruekert-Mielke to use the District's GIS information in relation to District matters, seconded by Hinz. All in favor. Motion carried.

Crawford referenced the re-codified ordinances pointing out that the sewer use ordinance references Title 8 throughout for penalty information when in fact it should be Title 7. There were also two typographical errors in Title 8, Letting of Contracts; the first being "purchase that involves an expenditure" replacing "purchase the involves an expenditure" and the second "or such amount as may be subsequently set by statute" replacing "or such amount as may subsequently set by statute". Hinz motioned to adopt a formal ordinance, along with the incidental publication and posting requirements, to fix the cross-reference and typographical errors found in the re-codified ordinances, seconded by Ciesielski. All in favor. Motion carried.