Commissioner Pisarski called the meeting to order at 4:30 p.m.
Present: Commissioners Pisarski and Ciesielski
Absent: Commissioner Hinz
Also Present: Lynn Tamblyn, WRCSD; Duane Erickson, Operations Superintendent; and Debbie Crawford, AdministratorPisarski stated that due to Hinz's absence at tonight's meeting there is a lack of quorum necessary to approve the July 09, 2008 minutes due to his own absence and the June 11, 2008 minutes due to Ciesielski's absence so approval of the minutes will be laid over to the September meeting.
Tamblyn did not have anything to report for WRCSD.
Discussion ensued regarding the contract with WRCSD and the WSD's desire to have the Village of Waterford take full responsibility for the maintenance and future improvements of the lift station located at Whitford Park. By previous agreement the four municipalities in WRCSD are paying equally to upgrade and maintain this lift station even though it is used solely by the Village of Waterford. Ciesielski motioned to contact WRCSD requesting the contract be re-opened in 2010 with the Whitford lift station being transferred to the Village of Waterford with full responsibility of the operation and maintenance, seconded by Pisarski. All in favor. Motion carried.
Erickson requested to attend the Waste Water Operators Association Conference in Stevens Point September 30-October 02nd costing $272.00. Ciesielski questioned Erickson on the need for his attendance at this conference and Erickson explained that he is licensed as a waste water operator and needs credits towards renewing his license which is needed to maintain a treatment plant, collection system, or anything else to do with sewage. Ciesielski motioned to have Erickson attend the seminar, seconded by Pisarski. All in favor. Motion carried.
Ciesielski motioned to approve Norm Nelson's attendance at the one day Operator Expo on Thursday, August 21st, in Plover costing $30, seconded by Pisarski. All in favor. Motion carried.
Ciesielski is contemplating what Nelson will need to prepare him for when Erickson retires if that is the decision at that time. Erickson stated he would need to obtain a plumbing inspector's license and the waste water operator's license which would be needed in the event a sub-grade for a collection system is ever put in place. Erickson will report back at the September meeting on what will be necessary to get Nelson certified and what the cost would be.
Pisarski explained for informational purposes only that there was an accident during the modification of the drainage system with the town backhoe operator nicking the TDS 700 bundle telephone line which will require replacing approximately 100 yards of telephone line. It is Pisarski's understanding that TDS will place a claim with the Town of Waterford since it was their operator and equipment. Since this is a joint project, after the necessary steps are taken through the insurance company the deductable may be a cost that will shared by both the town and WSD.
Pisarski also reported that during the project a corner section of sidewalk was broken which he is suggesting be replaced with a wheelchair ramp. Discussion ensued regarding how much the project has cost so far versus what was approved and how much work is left to do.
Ciesielski motioned to set the preliminary budget meeting for September 10, 2008 at 4:30 p.m. and the budget hearing for October 08, 2008 at 4:30 p.m., seconded by Pisarski. All in favor. Motion carried.
Crawford had provided the Commissioner's with the June and July Cash on Hand reports, a General Checking report showing the accounts payable, deposits, and transfers, a Transaction Summary report showing what has been billed out and collected, and a GL Reconciliation Summary report with a monthly breakdown of expenditures since January 01st. Pisarski discussed how the last rate increase has helped the hemorrhaging of funds and stabilized our financial position; however Crawford is still concerned as she is transferring funds regularly to cover the accounts payable which has brought the $500,000 minimum to be kept in the unrestricted funds down to $195,000. In addition WRCSD has indicated that their rates will increase beginning next year along with the inflationary increases in gas, utilities, etc. Erickson and Crawford expressed they would rather see an incremental rate increase to keep with the cost of living rather than a large rate increase. Pisarski asked this agenda item be placed on next months agenda.
Erickson stated that the issues under O&M have already been addressed.
Correspondence consisted of:
· WRCSD Agenda & Minutes
Accounts payable were approved on a Ciesielski/Pisarski motion. All in favor. Motion carried.
Ciesielski motioned to adjourn at 5:30 p.m., seconded by Pisarski. All in favor. Motion carried.
Respectfully submitted,
Debbie Crawford
Administrator
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