TOWN OF WATERFORD SANITARY DISTRICT NO. 1
OFFICIAL / APPROVED MINUTES
July 11, 2007
Commissioner Pisarski called the meeting to order at 4:30 p.m.
Present: Commissioners Pisarski, Hinz and Ciesielski
Absent: None
Also Present: Lynn Tamblyn, WRCSD; Duane Erickson, Operations Superintendent; and Debbie Crawford, AdministratorCiesielski motioned to approve the minutes from the June 14, 2007 meeting as printed, seconded by Hinz. All in favor. Motion carried.
Tamblyn did not have anything to report for WRCSD.
Pisarski explained that Administrator Crawford spoke with Supervisor Donna Block regarding the Procedures for Approving New Subdivisions - Town of Waterford (Draft) and was told the draft is currently with the Town's attorney and will be submitted to the WSD for our August meeting. This matter will be held over until the August commissioner meeting.
Pisarski began the discussion of the expenditure review by stating that the user rate increases have not been sufficient to cover the expenditures as of date and the connection fees have been less than expected due to the economy. Crawford included in the commissioner's packet a summary of the checking account activity since January 2007which showed the accounts payable, accounts receivable, and the transfer of money which has brought the operations reserve below the amount in which it was decided to be kept. Discussion ensued regarding expenses with Crawford pointing out the largest expense is the quarterly payment to WRCSD. A possible rate increase will be placed on the September agenda.
Ciesielski wanted to comment that he has unwillingly accepted the position of Treasurer and feels that he may be in an uncomfortable position if anyone would ever accuse the district of misuse of funds. Therefore, he wished to give Administrator Crawford a "heads-up" that he feels he will need to become familiar with the treasurer books and ledgers showing the checks that are written and such so in the event he is ever put in the position to answer questions, he will know how to answer. Pisarski asked if there had been an accusation made of misuse of funds or if something had come to his attention and Ciesielski said there had not been. Crawford explained that every month in the Commissioners packet is a Check Register that shows the check issue date, check number, payee, invoice description, invoice number and invoice amount. This report along with a monthly Accounts Payable Summary Report is what is reviewed before accepting the accounts payable. Crawford also explained that ledger books are no longer used, however along with the information that is given to the Commissioners each month she would be able to view the information on the computer and/or generate informational reports off the computer for Ciesielski to view in addition to seven (7) years of written documentation that is kept. It was pointed out that the Administrator is audited yearly with the audit report being given to the Commissioners and thoroughly explained by the auditor during the Commissioners meeting without ever having any impropriety. Tamblyn questioned Crawford whether the monthly account balances are shared with the commission to which Crawford explained the monthly Cash on Hand Report that is given to each Commissioner. Pisarski stated for the record that he has not heard of or is aware of any indication anywhere of one iota of any impropriety. The unfortunate circumstances that we think we are in right now and the paperwork backs-up is that we cannot depend on when the economy or real estate is going up or down and the intent is to remedy that situation until another time. Hinz brought up the economical increases in fuel, electricity, WRCSD, and other expenses and that the increase in user fees has obviously not been enough. He went on to point out that almost twenty years ago our user fee was $85.50/quarter before the rate decreases and the neighboring municipalities are currently $80-$85/quarter compared to our current $78/quarter.
Erickson did not have anything to report for O&M.
Correspondence consisted of:
· WRCSD Agenda & Minutes
Accounts payable were approved on a Ciesielski/Hinz motion. All in favor. Motion carried.
Ciesielski motioned to adjourn at 5:00 p.m. seconded by Hinz. All in favor. Motion carried.
Respectfully submitted,
Debbie Crawford
Administrator
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