April 13, 2005
Commissioner Ciesielski called the meeting to order at 4:30 p.m.
Present: Commissioners Ciesielski, Koukol and Pisarski
Absent: None
Also Present: Lynn Tamblyn, WRCSD; Attorney Timothy Pruitt; Attorney Christopher Geary; Robert & Roseann Seewald; Bob Kabitzke, Auditor; Duane Erickson, Operations Superintendent; and Debbie Crawford, AdministratorPisarski motioned to approve the minutes from the March 09, 2005 meeting as printed, second by Koukol. All in favor. Motion carried.
Koukol motioned to approve the minutes from the March 21, 2005 special meeting as printed, second by Pisarski. All in favor. Motion carried.
Tamblyn did not have anything to report on WRCSD.
Koukol motioned to move 4323 Glacier Circle to the first item under new business on the agenda, second by Pisarski. All in favor. Motion carried.
Robert & Roseann Seewald appeared to request permission to encroach on the sanitary district easement with a new addition to their house located at 4323 Glacier Circle. The grinder pump located on Seewald's property, servicing both their property and the neighbor's, would be approximately one to two feet from the proposed addition and approximately 32" from Seewald's lot line. It was clearly stated that if there was any work to be done on the grinder pump which would cause damage to their addition the district would not be responsible for such. If any damage is done to the grinder pump located in the easement due to the construction of the addition, the Seewald's would be responsible. Discussion ensued. Pisarski motioned that Mr. & Mrs. Seewald have their home drawing modified to include a 3' section on both sides of the new addition notched out in addition to the 2' existing on the present drawing to allow space for the grinder pump. This will be a conditional approval based on Erickson approving the new drawing. Koukol second the motion. All in favor. Motion carried.
Timothy Pruitt and Christopher Geary of Hostak, Henzl, & Bichler, S.C. appeared to answer any questions pertaining to the proposal which was submitted to the Commissioners. Pisarski questioned the travel costs. Pruitt stated it would be their hourly rate plus mileage in accordance with the IRS deductible expense rate. After further discussion Pruitt agreed to charge half their hourly rate during travel time. It was made clear by all members of the Commission that this change is being made due to the conflict of interest with the district and town sharing legal counsel and in no way is to impugn the integrity or the ability of Attorney Dubis. Koukol motioned that Attorney Michael Dubis be notified that effective immediately the district will be terminating his services and retain the firm of Hostak, Henzl & Bichler with a contract for one year on an on-call, as needed basis, second by Pisarski. All in favor. Motion carried.
Kabitzke explained the 2004 audit and answered questions. Cash and Investments have been decreasing due to lack of connection fee revenue. This could change in 2005 with connection fees received from new subdivisions that are pending. The Commission has been kept aware of this situation and will be further discussing it in detail when the budget is developed. Kabitzke stated most funds, other than a small amount kept at State Financial Bank in a checking and money market account, are kept with the State of Wisconsin Local Government Investment Pool. Pisarski commented, and Kabitzke agreed, that the money kept with the State Treasurer are in secure, insured funds. Koukol motioned to accept the 2004 audit as presented, second by Pisarski. All in favor. Motion carried.
Ciesielski explained that somewhere water is getting into our sewer trench, going downhill and coming out on the corner of Idlewood Lane and Peterson Court causing the pavement to break open. This water could be coming from retention pond #2 in Tichigan Trails; however permission could not be obtained to dye the pond. Ciesielski is recommending that we take a best guess as to where a grouting dam should be placed in the trench to hopefully stop this water flow. Erickson explained the two proposals received from Great Lakes TV Seal, Inc. and Visu-Sewer Clean & Seal, Inc. The proposals are based on time and material since it is unclear as to how long it will take or how much grout will be needed. The proposal submitted by Great Lakes TV Seal, Inc. is in the amount of $3,916.00 and Visu-Sewer Clean & Seal, Inc. is $6,950.00. Koukol motioned to accept the proposal from Great Lakes TV Seal, Inc., second by Pisarski. All in favor. Motion carried.
The Commissioners discussed a raise in the connection charges. Koukol motioned to raise all connection fees by $200 effective January 01, 2006, upon the earlier advice of Kabitzke, second by Pisarski. All in favor. Motion carried.
Koukol motioned to re-confirm the Waterford Post as our official newspaper, second by Pisarski. All in favor. Motion carried.
Erickson stated that this month Norman Nelson, Operations Assistant, will be attending the Vactor School from April 26-28 at no cost to the district.
Correspondence consisted of:
· WRCSD Agenda & Minutes
Accounts payable were approved on a Koukol/Pisarski motion. All in favor. Motion carried.
Koukol motioned to adjourn at 5:38 p.m., second by Pisarski. All in favor. Motion carried.
Respectfully submitted,
Debbie Crawford
Administrator
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